Stacy Catena Events

25 questions to ask your wedding venue

It is of utmost importance to ask as many questions as possible when booking your wedding venue. A couple must be sure that they understand each and every detail before signing the contract and paying a deposit. Below is a handy checklist to reference when searching for the perfect wedding venue. 

1) What are the available dates? (It is best to go with a few date options) 

2a)Are on-site ceremonies permitted?

2b) If so, what is the rental fee?

3a) Does the rental include chairs?

3b) If not, does the venue handle the rental, set-up and tear down of the chairs?

4) What is the maximum capacity for the ceremony?

5) If outside, what is "Plan B" for the ceremony in the event of inclement weather?

6a) What is the maximum capacity for the reception?

6b) Is that for plated or stations?

7) What is the rental fee for the reception space?

8) What is included in the room rental fee? (tables, chairs, linens, napkins, etc...)  

9) Are tented receptions permitted? (only if you are interested in having one)

10) Does the venue have a Food & Beverage minimum requirement? 

11a) Does the venue provide Valet Services?

11b) Are guests permitted to self park? If so where would they park and what is the proximity to the venue?

12a) How many hours does the rental cover?

12b) Is there an option to book an additional hour for the reception? If so, what would the fee be?

13) Does this venue have a Preffered Vendor List that is required to be used?   

14) May we use our own vendors? If so, would a fee be issued?

15) Is a Wedding Planner required at this venue? (it is becoming more common for some venues require a Wedding Planner)

16) Are there any restrictions at this venue? (hanging items on the walls, drapery, open flames, ceremony petals)

17) At what time may setup begin on the day of?

18) When would the rehearsal occur?

19) Is there the possibility of another wedding occurring at this venue on the same day?

20) What are the noise restrictions? (some venues have a strict policy on end time)

21) Is wedding insurance or an event permit required?

22) Are there dedicated rooms on site for the Bride & Groom to get ready in?

23) What is the deposit requirement due to save the date?

24) When is final payment due? When will the final guarantee be due?

25) What is the cancellation policy at this venue?

Happy Planning!

 

 

 

 

BRYNA & CHRIS

There is ONLY one word I can use to describe Bryna and Chris...FUN!!!! I thoroughly enjoyed working with Bryna throughout the entire planning process and then when I finally met Chris, I knew that he and Bryna were the perfect match for each other! So perfect that they actually gave each other the same wedding gift! I am serious. Bryna's style is vintage chic and she wanted everything to emulate her style throughout the ceremony and reception. Bryna and Chris' wedding took place at her parents Cape Cod home in Harwich, Ma. It was a perfect day! Bryna and Chris wanted a fun celebration for their marriage with a BBQ themed buffet, pie station, Giant Jenga, Cornhole and Polaroid photo station. At each place setting Bryna chose cloth napkins passed down from her Grandmother, while the glass votive candles and vases used were her Mother's. The tables were dressed with navy linens, natural wood chairs, drift wood, white floral and gold flatware. Thank you, Bryna and Chris Martin for allowing me to be a part of your day. 

Enjoy these beautiful images from Mariah Ariela Photographs.

Venue: Private Residence

Photographer: Mariah Ariela Photographs

Catering: Catering Boss

Rentals: Undercover Tent

Hair & Make-Up: Amanda Olson


 

Posting on social media

Social media has become our way of communicating, especially to the masses. But before you post "YOU'RE ENGAGED" on Facebook, Twitter, Instagram and so forth there are a couple of rules we suggest to follow.

1) Call your close family first. This is so important. You can really hurt someone's feelings if they finding out on social media before receiving a call from you. Also, if you are calling your sister and she does not answer, wait to post! Do not think an "I called and you didn't answer" will suffice.

2) Do not over post- photos and status updates about your engagement are great but over posting and sharing every little detail that your 300+ friends might not need to know, can be annoying. 

3) Leave some details out- like the details about the ring. Share a photo, of course this is in the rule book. However, any other details can be left unsaid.

4) Keep the tradition going- we are so driven by technology with our phones, tablets and laptops, we barely use paper anymore. Keep the tradition by sending proper wedding invitations. There are some traditions that are never meant to be broken and this is one. 

5) Sometimes too much is more than enough- We have so many platforms to plan weddings thousands of blogs and Pinterest to name a couple. Do not get me wrong, I LOVE Pinterest. However, you need to understand at times the images you pin could be hard to recreate. Finding the items could be nearly impossible, out of distance or simply out of budget. For example, you may find a bouquet you love, but you are getting married in the Fall and not every flower in the bouquet may be in season. Be open to change and suggestions. The images and ideas that are being provide are perfect guides to your final product.

6) Do you want your big day posted everywhere?- If you are not comfortable with your wedding photos being out in "social media land" until your professional photos are ready or would like to keep the day slightly private. It is completely okay to ask your guests not to post to any social media outlets. Do not feel bad, it's your day.

Happy Planning!

 

 

Michelle + Peter

 Michelle Barnett and Peter DiBona wedding on September 13, 2014. Photo by Paul Morse

It was my pleasure to work with Michelle and Peter on their Cape Cod wedding. They are the sweetest couple that started off just as friends and fell in love. I think Peter always had a secret eye for Michelle, if you ask me. ;) Typically, when I meet with a new client, I am only meeting the Bride. During my first meeting with Michelle, Peter joined us for coffee which turned into four hours of fun! I left the meeting feeling like I had just spent time with friends and knew their wedding was going to be amazing! This turned out to be so true! Michelle and Peter were married on Saturday, September 13th at Our Lady of Assumption in Osterville and the reception followed at The Oyster Harbors Club. It was a spectacular day with a cloudless sky supplying them with an endless amount of amazing images by Paul Morse Photography and Ralph Aswang Photography. Check out the goodies below and enjoy!   

 
 Michelle Barnett and Peter DiBona wedding on September 13, 2014. Photo by Paul Morse
 Michelle Barnett and Peter DiBona wedding on September 13, 2014. Photo by Paul Morse
 Michelle Barnett and Peter DiBona wedding on September 13, 2014. Photo by Paul Morse
I_0520 (2).jpg
 Michelle Barnett and Peter DiBona wedding on September 13, 2014. Photo by Paul Morse
 Michelle Barnett and Peter DiBona wedding on September 13, 2014. Photo by Paul Morse
 Michelle Barnett and Peter DiBona wedding on September 13, 2014. Photo by Paul Morse

Ceremony: Our Lady of Assumption, Osterville, MA

Reception Venue: The Oyster Harbors Club, Osterville, MA

Photography:  Paul Morse Photography & Ralph Alswang Photography

Florist: Verde Floral Design

Paper Products: Mark Harris Stationers

Cake: The Icing on the Cake

We were published on Well Wed!

I am so excited and honored that SCE was published on Well Wed Magazine's blog for Maine and New Hampshire! Lauren and Mark were a featured Real Wedding this August for their August 2013 wedding. What a nice first anniversary present. :) Thank you, Well Wed for the love!

 

To read the full article on Lauren & Mark click on the image below.

Restroom Amenity Baskets

Restroom amenity baskets are a must-have for your guests. It is so nice to offer items that your guests may need or just a freshen up before hitting the dance floor. Here is a handy little list of items that I have found to be very useful.

  • Lint roller
  • Pain relievers
  • Shout Wipes or Tide to go stick
  • Gum or mints
  • Hand lotion
  • Hand sanitizer
  • Wisps
  • Travel manicure set
  • Hair ties (gals)
  • Bobby pins (gals)
  • Safety pins
  • Contact solution
  • Tampons (gals)
  • Band aids
  • Body sprays
  • Hair spray (gals)
  • Hair gel (guys)
  • Tums
  • Travel sewing kit
  • Don't forget the baskets and cute little "his" and "hers" signs. 
 


The Social Lady

In addition to wedding and event planning, we offer an RSVP management service called The Social Lady. This service is offered to all SCE clients in addition to any clients hosting a gala, card, cocktail or dinner party that do not have the time to deal with the annoying RSVP's. The RSVP's are the most daunting part to event planning. At some point in our lives every person has hosted an event/party where they need to know a head count for food, place settings and so forth, right?! The Social Lady is here to remove that stress so you can focus on the fun details like the menu, signature drink or decor. Here is how simple this service is: 

  • You share the guest list
  • The Social Lady phone number and/or email are placed on the invitation
  • Guests RVSP to us
  • We provide weekly reporting via phone or email until RSVP deadline
  • We will gladly follow up with any outstanding responses
  • We provide a guest list for place and/or escort cards
  • We provide a final list for thank you cards

It's that simple! Use The Social Lady so YOU can be social!

Contact us to learn more about The Social Lady by email (thesocialladyrsvp@gmail.com) or phone (561.371.7687).