It is of utmost importance to ask as many questions as possible when booking your wedding venue. A couple must be sure that they understand each and every detail before signing the contract and paying a deposit. Below is a handy checklist to reference when searching for the perfect wedding venue.
1) What are the available dates? (It is best to go with a few date options)
2a)Are on-site ceremonies permitted?
2b) If so, what is the rental fee?
3a) Does the rental include chairs?
3b) If not, does the venue handle the rental, set-up and tear down of the chairs?
4) What is the maximum capacity for the ceremony?
5) If outside, what is "Plan B" for the ceremony in the event of inclement weather?
6a) What is the maximum capacity for the reception?
6b) Is that for plated or stations?
7) What is the rental fee for the reception space?
8) What is included in the room rental fee? (tables, chairs, linens, napkins, etc...)
9) Are tented receptions permitted? (only if you are interested in having one)
10) Does the venue have a Food & Beverage minimum requirement?
11a) Does the venue provide Valet Services?
11b) Are guests permitted to self park? If so where would they park and what is the proximity to the venue?
12a) How many hours does the rental cover?
12b) Is there an option to book an additional hour for the reception? If so, what would the fee be?
13) Does this venue have a Preffered Vendor List that is required to be used?
14) May we use our own vendors? If so, would a fee be issued?
15) Is a Wedding Planner required at this venue? (it is becoming more common for some venues require a Wedding Planner)
16) Are there any restrictions at this venue? (hanging items on the walls, drapery, open flames, ceremony petals)
17) At what time may setup begin on the day of?
18) When would the rehearsal occur?
19) Is there the possibility of another wedding occurring at this venue on the same day?
20) What are the noise restrictions? (some venues have a strict policy on end time)
21) Is wedding insurance or an event permit required?
22) Are there dedicated rooms on site for the Bride & Groom to get ready in?
23) What is the deposit requirement due to save the date?
24) When is final payment due? When will the final guarantee be due?
25) What is the cancellation policy at this venue?